Working with Payroll Vouchers

Attendance Vouchers

Attendance voucher allows you to enter Attendance, Overtime, Leave or Production details. You can enter separate vouchers for each day or a single voucher for a given pay period, say a month, with aggregated values. You can also enter data for one or more or all employees. Similarly, one or more Attendance types together in a single voucher.

Attendance Voucher – Manual Entry

Go to Gateway of Tally > Payroll Vouchers > Ctrl+F5: Attendance

• Click on F2: Date or press F2 to change the date
• Select the Employee from the List of Employees
• Select the Attendance/Production Type from the List
• Enter the Value
• Select End of List from the List of Employees

• PressEnter to Accept and save

Attendance Voucher using Auto Fill

In the Attendance Voucher, you can use the A: Payroll Auto Fill button to speed up data entry process.

Auto Fill enables the user to fill all employees of a selected Employee Category (if more than One Payroll Category is enabled) and/or a selected Employee Group and enter data for selected type of Attendance/Production Type for these employees.

Go to Gateway of Tally > Payroll Vouchers > Ctrl+F5: Attendance

• Click on F2: Date or press F2 to enter the date
• Click on A: Attd Auto Fill button or press Alt+A
• Enter/Alter the Voucher Date, if required
• Select the appropriate Employee Category
• Select the Employee/Group from the List of Group/Employees
• Select the Attendance/Production Type from the list
• Enter the required number of days in the Default Value to Fill field (e.g. 0 days for absent and 26 days for present etc.)

• In theSort by field, select the Sorting Method based on which the Employee details will appear in the Voucher – Employee Name or Employee Number Only.
• Enter theValue against the Employee Name

• Accept to save theAttendance Voucher.
• Similarly, you can record the details for thePaid Leave, Overtime or Production using Attendance Auto Fill.

F12: Configure

Click on F12: Configure or press F12 to change the default view for the Attendance Voucher

• Skip Date field in Create  Mode (faster entry!):Set this option to Yes to skip the Date selection field for faster data entry. By default the Date of Last Entry will be taken as the Voucher Date.
• Show Resigned / Retired Employees:Set this option to Yes to display the Resigned / Retired employees also during the Voucher entry.
• Show Balances as on Voucher Date:Set this option to Yes to display the Current Balance as per the Voucher date for each Employee.
• Show Employee Number: Set this option toYes to display the Employee Number for the  employees during the Voucher entry

Creating Payroll Vouchers

Payroll Vouchers are used to record the Payroll related data for Employees’ and Employer’s contribution. You can enter separate vouchers for each day or a single voucher for a given pay period, say a month, with aggregated values. You can also enter data for one or more or all employees.

Payroll processing involves the following processes to record the Payroll data:

• User Defined
• Salary Processing
• PF Contribution Processing  for Employer PF Contributions
• ESI Contribution Processing for Employer ESI Contributions
• NPS Contribution Processing for Employer NPS Contributions

Similar to Attendance Vouchers, the entry for Payroll Vouchers can be Manual or Automated (using Payroll Auto Fill).

Payroll Voucher Entry

In addition to the existing Voucher Types in Accounting and Inventory module, two new Voucher Types Attendance and Payroll are enabled when Payroll Feature is activated in F11: Accounting Features.

The Payroll Vouchers can be accessed from,

Gateway of Tally > Payroll Vouchers

Attendance Voucher is used to record employees’ Attendance / Production data for the Attendance/Production Types created in Payroll Masters. Such data may be entered manually/ automated (using Auto Fill) as a single Attendance Voucher per payroll period or multiple vouchers as and when required within a payroll period.

Payroll Voucher is a document used to manually enter one-time/ad-hoc payroll transactions for individual employees; as well as Payroll processing activity for all or selected employees, using Auto Fill functionality.

Payroll Buttons

When Maintain Payroll option is set to Yes in F11: Accounting Features, the Payroll Buttons will appear along with Accounts and Inventory buttons in Voucher Creation screen on the button bar.

The Payroll Process consists of the following transactions:

• Recording Attendance / Production
• Processing Payroll Vouchers
• Processing Employer PF Admin Expenses
• Payment of Salary
• Payment of PF
• Payment of ESI
• Payment of NPS
• Payment of Income Tax
• Payment of PT