Printing of documents

Document Printing

One can print the active document by clicking Print on the Standard toolbar. You can print graphics as well as text as you type. It is advisable to setup the Margins, Orientation, Paper size, Pages etc before printing the document. Once the entire document is set click on Print preview under File menu to view the active document.

For Normal printings go to File menu and Click on Print option and then select Ok.

You can print a particular page with different orientation; it depends upon your requirement. Once you click on the Print command you select properties in the dialogue box. Thereafter you can choose either of the two orientations (Portrait and Landscape).

The print dialog box asks for few basic inputs such as

• Printer – Select the printer on which the active document will be printed
• Page Range – All or current page or specific page number to be printed
• Copies – number of copies to be printed and if more than one so, how to group or collate different pages.
• Pages per sheet- It is a zoom or scale option to shrink or stretch a single sheet’s content to how many pages. By default it is one page.
• Odd and Even Pages- For example you have a document with 5 pages and page numbers given. Now, you would like to print only odd numbers like 1, 3, 5 it is not necessary to mention that into page range box, it is very time consuming to mention every page like 1 to 100 or etc. In this position you have to select Print option from File menu and click on Print. Now, select Even/Odd (respectively) pages instead of “All pages in range” selection from print option and click Ok.

To print under page range, click pages and then use commands accordingly

• In case of noncontiguous pages, type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range.
• In case of a range of pages within a section, type the page number & section number.
• In case of an entire section, type the section number.
• In case of noncontiguous sections, type the section numbers with commas between them.
• In case of a range of pages across sections, type a range of page numbers and the sections that contain them with a hyphen between the starting and ending numbers in the range.

The page range area of the Print dialog box lets we specify how much of the document we want to print. The range options are described in the following table

Option	Action
All	Prints the entire document
Current page	Prints selected page or the page the insertion point is on
Selection	Prints selected page only
Pages	Prints pages we specify by typing page numbers in the text box

The default range setting, all is the correct setting. In the copies section, the default setting of one copy of the document is acceptable.

Scaling print of a document

On the File menu, click Print. Under Zoom, click the option we want in the Scale to paper size box. For example, we can specify that a B4-size document print on A4-size paper by decreasing the size of the font and the graphics. This feature is similar to the reduce/enlarge feature on a photocopy machine. This procedure scales our document for this printing session only. To scale our documents this way for all printing sessions, click Options on the Tools menu, and then click the Print tab. Select the Allow A4/Letter paper resizing check box.