Printing and Formatting

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Formatting Document

It means enhancing the appearance of the document to make it more readable or attractive is called formatting.

Font Formatting
It is done by making the font

Bold
Italics
Underline
Changing Fonts

Paragraph Alignment – It positions paragraph as

left
center
right
justified

Indent and types – Indents enable better layout of a document by positioning text accordingly.

Left indent
Right indent
First line indent
Hanging indent

Line Spacing – It is between lines of a paragraph and various line spacing options are

1.5 lines
Double
At least
Exactly
Multiple

Tab Stops – It is the start point of text in a line. Various tab alignment are

Left
Center
Right
Decimal
Bar

Bullets and Numbering – Both are used ti indicate individual element of a list by the Bullets and Numbering dialog box.

Displaying / Hiding of Formatting Marks – If they are enabled then the ¶ character is shown for paragraph mark.

Document Enhancement – It is done by

Borders and Shading
Background
Theme

Other options available are

Drop Capital
Multiple Columns
Style
Word Wrap
Change Case – They are of type
Sentence case
Lowercase
Uppercase

Printing Document

We can print the active document by clicking Print Button image on the Standard toolbar. If the document is not printing or a Save As dialog box is seen when clicking the Print button, you may need to set up the printer that you’re trying to use.

In MS-Word preview a document to display each page as it will look when printed. Click Print Preview Button image on the Standard toolbar. To exit print preview and return to the previous view of the document, click Close.

Option to print all or part of a single document can be