Previewing a document

Although we still plan to make several formatting changes to the document, we want a print copy to get the feedback regarding the content and layout. To save time and unnecessary printing and paper waste, it is always a good idea to preview onscreen how our document will appear when printed. The print preview feature displays each page of our document in a reduced size so we can see layout. We can also make last minute editing and formatting changes while previewing and then print directly from the preview screen. The Print Preview window displays a reduced view of how the current page will appear when printed. The print Preview window also includes its own toolbar. We can print the letter directly from the Preview window using the Print button. In File menu, click on the Print Preview option to open active document in preview window or by clicking on print preview icon on standard toolbar.