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HR Staffing | Planning and Executing a job analysis

Planning is the first phase for successfully conducting a job analysis. This exercises require adequate and extensive planning and execution for achieving significant results in an organization. It is a complex process, and can result in political implications, hence how the process is conducted and by whom makes it more important for the information to be accurate. It is important to note the job analysis has to meet the standards of legal and professional guidelines.

Job analysis process should be thoroughly and fairly explained so the employees can participate openly and honestly. Communication is the key in this exercise so there is complete buy in and support from the management and employees and the job analysis exercise can be performed with quality. The steps in planning exercise involves, time and resources, identifying the job analyst experts and identifying the appropriate job analysis technique.

• The time and resources help to understand the amount of time and different resources required to invest in the job analysis exercise. Although this is important, the more resources that are employed will result in better validity of outcomes and also to overcome any legal problems that may arise while conducting the exercise.
• Identifying job experts is another important step in planning. This includes SMEs, supervisors, consulting experts, high-performing employees, etc. Involving many different knowledge sources help job analysts to gather full data related to job tasks and behaviors.

Identifying and using the right job analysis technique is important to understand the resources that are required. The job analyst is required to have a general understanding of the position, its appropriateness and the technique to be used in analysis. The analysis is of two types – inductive and deductive. Inductive analysis is to start the job details from scratch because the tasks and jobs have not been determined. Deductive method is to build on the already existing job and tasks that are available.

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