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Need and Objectives of Human Resource Planning- The need for human resource planning arises mostly due to the fact that modern organisations have to survive, operate and grow in highly competitive market economics where change is the order of the day. The change may be either revolutionary (sudden) or evolutionary (slow). The different areas of change include: change in technology, change in population, change in economic structures and systems, change in policies of government, change in employee attitudes behaviour, etc. These changes create problems for management through threats and challenges. Managers have to bear the problems caused due to the changes and act upon them tactfully in order to avoid or reduce the effects of these problems on the survival, operation and growth of the organisation.
Efficient managers can foresee the problems likely to occur and try to prevent them. As pointed by Terry, successful managers deal with foreseen problems and unsuccessful managers struggle with unforeseen problems. The difference lies in planning. Managers have to foresee to make the future favourable to the organisation in order to achieve the goals effectively. They introduce action, overcome current problems, prevent future uncertainties, adjust the goals with the unforeseen environmental conditions and exert all their resources to achieve their goals.
The important objectives of manpower planning in an organization are:
- To recruit and retain the human resources of the required quantity and quality.
- To foresee the employee turnover and make the arrangements for minimizing turnover and filling up of consequent vacancies
- To meet the needs of the program of expansion, diversification, etc.,
- To foresee the impact of technology on work, existing employees, and future human resources requirements
- To improve the standards skill .knowledge,, ability, discipline etc.,
- To assess the surplus or shortage of human resources and take measures accordingly.,
- To maintain congenial industrial relations by maintaining optimum level and structure of human resources;
- To minimize imbalances caused due to non-availability of human resources of the right kind, right number in the right time and right place;
- To make the best use of its human resources; and
- To estimate the cost of human resources.
Practice Questions
Q1. What is the need for Human Resources Planning?
A) To ensure that there is a smooth flow of work within the organization.
B) To ensure that there is no shortage or surplus of human resources.
C) To ensure that there is a balance between the demand and supply of human resources.
D) All of the above.
Correct Answer: D) All of the above.
Q2. Which of the following is an objective of Human Resources Planning?
A) To ensure that there is a sufficient number of employees in the organization.
B) To ensure that the organization can meet its future staffing needs.
C) To ensure that the organization has the right people with the right skills in the right jobs.
D) All of the above.
Correct Answer: D) All of the above.
Q3. What is the first step in the Human Resources Planning process?
A) Identifying the organization’s goals and objectives.
B) Conducting a job analysis.
C) Forecasting future human resource needs.
D) Developing an action plan.
Correct Answer: A) Identifying the organization’s goals and objectives.
Q4. Which of the following is NOT a method of forecasting future human resource needs?
A) Trend analysis
B) Ratio analysis
C) Regression analysis
D) Social media analysis
Correct Answer: D) Social media analysis
Q5. Which of the following is an external factor that can affect Human Resources Planning?
A) The organization’s culture
B) The availability of qualified candidates in the job market
C) The organization’s financial resources
D) The organization’s policies and procedures
Correct Answer: B) The availability of qualified candidates in the job market
