Merge Letters with Other Data Sources

Merge Letters with Other Data Sources

In Microsoft Word, you can merge letters with other data sources using the Mail Merge feature. Here are the steps:

Open a new or existing Word document and click on the “Mailings” tab in the ribbon.

Click on the “Start Mail Merge” button and select the type of document you want to create (e.g. Letters).

Click on the “Select Recipients” button and choose the data source you want to use (e.g. an Excel spreadsheet or an Access database).

Edit the letter as needed and insert fields from your data source by clicking on the “Insert Merge Field” button in the ribbon.

Preview the merged document by clicking on the “Preview Results” button in the ribbon.

If everything looks good, click on the “Finish & Merge” button and choose whether you want to print the letters, email them, or save them as individual documents.

By following these steps, you can easily merge letters with other data sources in Microsoft Word.

Merging means to combine or merge existing data to form new data as per user’s requirements. The Mail Merge feature in MS-Word allows the user to generate bulk of personalized correspondence quickly and conveniently by merging information from two different files. For instance you can merge a list of names and addresses from one file with a form letter in another file to create a number of personalized form letters. The Mail Merge feature allows you to send merged documents directly to the printer or save them to a file for editing and later printing, once the main document and the data source document are prepared.

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