Examination and Confirmation of Export Order

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Examination and Confirmation of Export Order

Let’s learn more about Examination and Confirmation of Export Order. As soon as an export order has been received, the exporter must first acknowledge its receipt by intimating the importer through telephone, telex, fax, etc. Though not legally necessary, this step is helpful in creating business goodwill for the exporter. The exporter must carefully examine the contents of the order to see that there is no discrepancy between the export order and export contract (verbal or written). Thus, the accepted Pro-forma invoice, buyers purchase order or the letter of credit opened in favor of the exporter must be examined. Items to be examined particularly are

• Product description, including specification, style, color, packing conditions, etc
• Marking and labeling requirements, if any
• Terms of payment, including currency, nature of the letter of credit (revocable. irrevocable, confirmed, unconfirmed, restricted, unrestricted, etc.), and credit period, if any
• Terms of shipment including choice of carrier, mode of carriage, place of delivery, date of shipment delivery, port of shipment, Transshipment, etc
• Inspection requirement including the type of inspection and inspecting agency
• Insurance requirements including risk being covered and insurable value
• Documents for realizing payment including the nature and number of invoices certificate of origin, certificate of inspection, certificate of value, bill of exchange, insurance policy, transport document and document of title, etc
• Last date of negotiation of the document with the bank

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