Editing Text

Text editing enables you to delete, move, and copy or paste text in your document. For the purpose of editing in Word we make use of Mouse or the Keyboard to select the text and perform the required task of deleting, moving or copying the text.

Copying and Pasting of Text

The Clipboard is a piece of memory that temporarily holds anything you copy to it and Word has capability to hold multiple items on the Clipboard. So when you copy text an actual copy of the selected text is placed on the Windows Clipboard. In order to copy any text to the Clipboard, select the subject then click the Edit menu and choose Copy, or simply press Ctrl + C together. Place the cursor in the document where you want to paste the copied text, thereafter Select Edit menu and choose the Paste option, or together press Ctrl + V, the text will be inserted at the point of insertion.

Move or copy by drag and drop

Following steps have to be taken

• Turn on drag-and-drop editing by On the Tools menu, click Options, and then click the Edit tab
• Select or clear the Drag-and-drop text editing check box
• Select the item we want to move or copy
• If we want to move the item, drag the selection to the location we want, else if we want to copy the item, hold down CTRL as we drag the selection. We can also move or copy items by holding down the right mouse button and dragging the selection. When we release the mouse button, a shortcut menu shows the available options for moving and copying.

Move or copy by toolbar

Following steps are to be taken

• Select the item we want to move or copy
• If we want to move the item, click Cut on the Standard toolbar else, if we want to copy the item, click Copy on the Standard toolbar
• If we want to move or copy the item to another document, switch to the document
• Click where we want the item to appear
• Click Paste on the Standard toolbar

Using smart cut and paste

When we delete or insert text, Word can automatically adjust the spacing around the text. For example, Word can remove an extra space before a period or add a space between two words.

• On the Tools menu, click Options, and then click the Edit tab.
• Select the Use smart cut and paste check box

Deleting Text

The easiest way to remove text is with the help of Backspace or Delete keys. The Delete key is used to delete the character to the right of the point of insertion and the Backspace key is used to delete the character to the left of the point of insertion. Also one can delete text and replace it with new by selecting the text you want to delete text and thereby type the new text. This simply replaces the existing text

Undo and Redo Text

Any recent change made to the document can be undone either by the undo button on standard toolbar or by pressing “Control + Z” keyboard shortcut. Similarly to repeat a recent action click on redo button or by using “Control + Y” key combination.