E-Tender & Web

E-Tendering is a process of carrying out entire Tendering Cycle Online including submission of Price Bid such that Efficiency, Economy, Speed of Internet can be harnessed.

E Tendering Cycle can be broken in Key Modules

• Tender Notice Creation
• Tender Promotion
• Tender Document
• Pre Bid Meeting
• Bid Submission
• Payment Gateway
• Tender Storage & Opening
• Tender Evaluation
• Negotiation
• Tender Award
• Vendor Registration & Rating
• Tender Audit & Storage

Benefits of Tendering Authority

• Completely Automated Process
• Shortens Procurement Cycle
• Economical and Environment Friendly
• Greater Transparency
• Improvement in work culture in the departments
• System aided Evaluation process
• On the fly reports/comparatives statement
• Minimize Human errors
• Minimal Storage Spaces
• Change in Perception – Progressive Organization
• Lesser hassle of communication and administration

Benefits to Suppliers/Contractors

• Anytime & Anywhere Bidding
• Fair, Free and Fearless participation for vendors.
• No dependence on Newspaper, Courier, Banks,…
• Zero Administrative hassles
• Can carry out all activities from any computer
• Economical – saving on Traveling cost
• Reduces efforts & cost of bidding
• No tenders can be missed because of distance
• Can submit bid on last minute

Manual Vs E-Tendering System

• Longer Procurement Cycle
• Expensive
• Paper Based Procurement
• Restricted Mobility
• No work on Holidays
• Prone to Human errors
• Content not sharable
• Physical Security
• Wastage of space to store bids
• Not retrievable
• Ideal till 2003

E-Tendering System

• Shorter Procurement Cycle
• Economical – Fixed Cost
• Environmentally Friendly
• Anytime – Anywhere Bidding
• Bidding possible on Holidays
• Automated & Accurate process
• Shareable Content
• Foolproof Security
• Lifelong storage on CD
• One click access to bids
• For year 2004 & Beyond

Government Guidelines

Project Administration Instructions, ADB- November 2005

Executing Agencies (EAs) may use electronic systems to conduct procurement on ADB- financed contracts where the procedures involved meet acceptable standards. A guide has been prepared in co-operation with the World Bank and Inter- American Development Bank

For E Commerce Activities – IT ACT 2000

Any document which is digitally signed, by digital certificate issued by a licensed Certifying Agency (CA) who is approved by Controller of Certifying Agency (CCA) will be considered as a valid document in the court of law.

For E Procurement – CVC Guidelines

E-Procurement is allowed as per the guidelines of CVC order no. 46/9/03 provided the E Procurement is done in a fair and transparent fashion & IT Act 2000 is complied