File Management

File management refers to the process of organizing and managing files and folders on a computer or other electronic storage device. This includes creating, copying, moving, and deleting files and folders, as well as organizing them in a way that makes them easy to find and access.

The basics of file management include:

Creating and naming files: Users can create new files and give them a descriptive name that makes it easy to identify their contents.

Organizing files and folders: Files can be organized into folders based on their type, purpose, or other criteria, making them easier to locate and manage.

Copying and moving files: Users can copy or move files from one folder to another or from one device to another, allowing them to easily share or back up files.

Deleting files: Users can delete unwanted files to free up space on their device and keep their storage organized.

Renaming files: Users can rename files if they want to change their name to better reflect their contents.

Backing up files: Users can create backups of important files and store them in a separate location, reducing the risk of data loss due to hardware failure, theft, or other issues.

Effective file management is important for keeping track of important documents, photos, and other files on a computer. By organizing and managing files effectively, users can save time, reduce clutter, and minimize the risk of data loss.

Creating a workbook

Workbook is created by “New” option in file menu or “CTRL+N” keys.

Saving a workbook

“Control + S” keys or save or save as option in file menu is used to save active workbook. The Save As option is used for saving with a new name or location or extension.

Saving Workspace

Multiple open workbooks are called workspace and is saved by “Save Workspace” command in file menu. Workspace files have the extension .XLW extension.

Closing Workbook

Press “Control+ W” keys or click close in file menu or click workbook close button in right end of menu bar.

Opening Workbook

Either click file menu than open option or “Control + O” keys.

Exiting Excel

Press “Alt + F4” keys or exit command in file menu.