Papers/documents/fees required for the Registration Process

The document is submitted to the Reader for scrutiny. After scrutiny, the Reader indicates the Registration fee required, on the document itself.

The due registration fee is to be deposited with the Cashier against a receipt.

After depositing the fees, the documents are required to be presented before the Sub-Registrar by the parties in accordance with Section 32 of the Registration Act, 1908. Presentation as per Section 32 of the Registration Act, 1908 every document to be registered under the Act shall be presented at the registration-office

• By some person executing or claiming under the same, or, in the case of a copy of a decree or order, claiming under the decree or order, or
• By the representative or assign or such a person, or
• By the agent of such a person, representative or assign,  duly authorized by power-of-attorney and authenticated in manner hereinafter mentioned

As per Section 33 of the Act, for the purpose of section 32, the following powers-of-attorney shall alone be recognized

• If the principal at the time of executing the power-of-attorney resides in any part of India in which the Act is in force, a power-of-attorney executed before and authenticated by the Registrar or Sub-Registrar within whose district or sub-district the principal resides;
• If the principal at the time aforesaid (resides in any part of India  in which this Act is not in force), a power –of-attorney executed before and authenticated by any magistrate;
• If the principal at the time aforesaid does not reside in India, a power-of-attorney executed before and authenticated by a Notary Public, or any Court, Judge, Magistrate, (Indian) consul or Vice-Consul, or representative of the Central government.

Provided that the following persons shall not be required to attend at any registration-office or Court for the purpose of executing any such power of-attorney as is mentioned in clauses (a) and (b) of this section, namely

• Persons who by reason of bodily infirmity are unable without risk or serious inconvenience so to attend;
• Persons who are in jail under civil or criminal process;
• Persons exempt by law from personal appearance in court.

Endorsements are made under Section 52, 58 and 60 of the Registration Act on the document after completion of formalities before Sub-Registrar.

The delivery of document is made on the production of the receipt issued by the cashier in respect of the document at the time of presentation.

If any person who has executed the document is unable to come to sub-registrar’s office on medical grounds – In case a person is unable to attend the office of the sub-registrar on medical grounds, then he should apply to the sub-registrar through a duly authorized representative stating the fact. The sub-registrar is bound to visit such person after office hours i.e. morning 9.00 a.m. to 10.00 a.m. and in the evening 5.00pm to 6.00 pm. That person shall admit in execution in presence of that sub- registrar, affix his photograph and sign and put his thumb impression on the document. The sub-registrar will take the document with him and complete all the formalities and process of registration.

Stamp Duty and Registration – Stamp duty must be paid as per the true market value as assessed by the registration office. This amount varies from state to state. Before the execution of an agreement, it needs to be unsigned and undated and stamps have to be affixed on the agreement by the stamp office. A stamp duty paid document is admitted as evidence in courts.

All registration offices make available a Stamp Duty Ready Reckoner, which is a public document. All documents should be fully stamped as per the Stamp Duty Ready Reckoner and made sure that proper stamp duty has been paid.

For a hassle-free registration of the documents at the sub-registrar’s office

• Bring the complete list of documents along with other documents above.
• Submit the documents along with the input form at the token window and get the token number.
• Wait till the token number is announced.
• On token number being announced, all parties to the document must  present themselves before the sub-registrar to admit the execution of the document, to be photographed, thumb impression and signature taken on an  additional sheet of paper in the presence of the sub-registrar.
• Pay the required registration fees and computer service charges in cash as per the receipt
• The document will be returned within 30 minutes of getting the receipt.