Meetings

Despite of the daily onrush of e-mails, phone calls, memos etc., meetings are considered to be one of the most effective way to share and exchange information, to get feedback, to plan, collaborate to make important decisions for the organisation. But why do they have a bad reputation among the employees ?
Most people in the workplace thinks that firstly, there are too many meetings conducted in the organisation and secondly, most of the them are a waste of time. As the meetings are unplanned and poorly run that they derive no results that is why people have such a bad reputation for the organisation’s meetings.

A ‘meeting’ can be defined as ‘three or more than three people called together at a predetermined time and place to discuss on issues. There are some common types of meetings that are conducted on regular basis in the organisations.
1) Regular staff meetings- This type of a meeting is planned or called by the manager or supervisor. It is expected to be at regular length each week or two. The purpose of this meeting is simply a status reporting meeting or to update people on what is going on.
2) Project team or group meetings- Now a days, employees are required not only to carry out their regular duties, but also to fulfill certain special projects and initiatives. Project team or group meetings are the modern version of the regular meetings.
3) Cross-departmental meetings- The modern organisation communictes more between and among with its many departments. Different departments in an organisation need to interact with each other, their managers usually meets and work out issues. These kinds of meetings can be characterised to solve high level of conflict.
4) Problem-solving meetings- These kinds of meetings are called by all levels in an organisation. Their focus is to address issues that have been causing difficulty to many within the organisation. The participants invited for such a meeting do not fall along the departmental lines.
Quality meetings are conducted when participants-
i) assists in achieving the meeting’s goals.
ii) stay on track.
iii) manage their time well.
iv) stay and adhere on the agenda.
v) have a sense of responsibility.

Click here for government certification in Management