Types of meetings

There are various types of meetings in an office setting, each serving a different purpose. Here are some of the most common types of meetings:

Staff meetings: Regular meetings attended by all staff members to discuss important updates, issues, and initiatives.

Board meetings: Meetings attended by board members to discuss organizational strategy, financial updates, and governance issues.

Team meetings: Meetings attended by members of a particular team to discuss progress, updates, and plans.

Client meetings: Meetings attended by representatives of the organization and the client to discuss ongoing projects, contracts, and collaborations.

One-on-one meetings: Meetings attended by two individuals to discuss specific topics, such as performance reviews, goal setting, or feedback.

Town hall meetings: Large meetings attended by all staff members and leadership to discuss important updates and allow for open dialogue and questions.

Training meetings: Meetings attended by staff members to receive training on new systems, software, policies, or procedures.

Brainstorming meetings: Meetings attended by members of a team or department to generate new ideas and solutions for a specific issue or challenge.

By understanding the different types of meetings, office administration can plan and conduct meetings that are tailored to the specific objectives and needs of the organization and its stakeholders.

Annual General Meeting (AGM): These meetings are held for the purpose of providing a platform to review the company’s financial performance, elect new directors and auditors and declare dividend for the previous financial year. These meetings are open to all members and every member is entitled with voting rights. Members can appoint proxy who need not be the members of the company. A clear notice of 21 days with agenda of the meeting is required to be sent to all members. Note, between two annual general meetings there should not be a time gap of more than 18 months.