FAX (Facsimile)

FAX (Facsimile) is a telecommunication device used to transmit scanned printed material or documents to a recipient over a telephone line. The machine uses a standard telephone line to send and receive data in the form of an image. Here are some key aspects of FAX (Facsimile) in office administration:

Transmission speed: FAX machines come in different speeds ranging from 9,600 bps to 33,600 bps.

Image quality: FAX machines have a resolution ranging from 203×98 dots per inch (dpi) to 406×391 dpi. The higher the resolution, the better the image quality.

Paper handling: Most FAX machines have an automatic document feeder (ADF) that can hold up to 50 sheets of paper at a time. Some machines also have a manual feed slot for feeding in individual sheets or envelopes.

Memory capacity: Most FAX machines have a built-in memory that can store up to 500 pages of data. This is useful when the machine is out of paper or when the line is busy.

Fax broadcasting: This feature allows the user to send the same document to multiple recipients at the same time.

Fax forwarding: This feature allows the user to forward received faxes to another number or email address.

PC faxing: Some FAX machines allow the user to send and receive faxes from their computer.

Internet faxing: This is a newer technology that allows the user to send and receive faxes over the internet instead of using a telephone line.

Security: FAX machines may have security features, such as password protection and encryption, to protect sensitive information.

FAX (Facsimile) machines are still commonly used in many offices, but with the increasing availability of digital communication technologies, their usage is gradually decreasing.