Insert frequently used and pre-defined text

Insert frequently used and pre-defined text

Microsoft Word has a feature called “Quick Parts” that allows you to insert frequently used or pre-defined text into your documents quickly and easily. Here are the steps to insert Quick Parts in MS Word:

Select the text you want to add to Quick Parts: Highlight the text you want to add to Quick Parts.

Go to the “Insert” tab: Click on the “Insert” tab in the Word ribbon.

Click on “Quick Parts”: Click on the “Quick Parts” dropdown in the “Text” group.

Select “Save Selection to Quick Part Gallery”: Click on “Save Selection to Quick Part Gallery.”

Give the Quick Part a name and description: Enter a name and description for the Quick Part.

Click “OK”: Click “OK” to save the Quick Part.

Insert the Quick Part: To insert the Quick Part, place your cursor where you want to insert the text, click on “Quick Parts,” and select the name of the Quick Part you created.

You can also organize your Quick Parts by creating galleries and categories to make them easier to find and use. To do this, go to the “Quick Parts” dropdown and select “Organize Quick Parts.” From there, you can create new galleries and categories, and drag and drop your Quick Parts into them.

Using Quick Parts in MS Word can save you time and effort by allowing you to quickly insert pre-defined or frequently used text into your documents.

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