Participant Preparation

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Participant Preparation

In order to prepare a meeting, the participants need to be informed and taken care of. This is done by:

1. Select the right time and place for the meeting: meeting should be at a time and place where it is feasible for most people to attend and be prepared.
2. Ensure the venue is logistically up to the mark: seating, lighting, ventilation, equipment
3. Prepare and distribute an agenda: that will work: the more informative the agenda, the more productive the meeting will be.
4. Background papers: advance notice and distributing the supporting documents
5. Participants should should details of other attendees so that everyone can do home work on any pre-existing issues that will be discussed during the meeting, 
6. Gather appropriate tools for the meeting: Stationary, projector, phone, snacks, water etc. should be in place.

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